Each Executive Editor (EE) of the R Journal is the primary article handler for about a third of submissions per year, responsible for:
rj
functionality.rj
and
rjtools
software, in collaboration with other EEs and
AEs.Install the rj
package with
::install_github("rjournal/rj") remotes
The package is being updated and revised regularly, so you should re-install occasionally.
rj
packageAll communications with authors should be generated using the
rj
package to ensure correspondence is recorded in the
GitHub articles
repo.
To ensure the email functions work correctly, please add the
following line to your .Rprofile
file.
options(browser=Sys.getenv('R_BROWSER'))
The EIC will assign submissions to you. Notification is via an email to the author, cc’d to you.
With each submission, you can decide to:
reject()
the paper as unsuitable for the R
Journal.add_ae()
, or handle it
yourself.Once you have received reports from reviewers or the AE, you can decide to:
reject()
the papermajor_revision()
minor_revision()
accept()
the paperThe keywords of a paper should be matched against the keywords of AEs
available in associate-editors.csv
. Also, the function
ae_workload()
should be used to ensure that the potential
AE hasn’t got too many current assignments.
A newly assigned article for an AE needs to have the directory copied
from the articles
repo to the relevant
ae-articles-XX
. The articles
repo is the
master copy, and once a paper is retrieved from an AE, the
DESCRIPTION
file is updated, and the
correspondence
folder is populated.
Notify the AE of the assignment. Make sure the AE responds so you can be sure they are handling the submission.
Chase up AEs who have been handling a submission for more than 3 months to check progress.
You should check progress of papers you are handling at least weekly.
report(editor = "XX")
where XX
is your
initials provides a convenient summary of papers allocated to you.
Submissions with three stars need urgent attention. Submissions with two
stars may also need attention.summarise_articles(editor = "XX")
provides a more
detailed summary of each paper.late_aes(editor = "XX")
gives a list of AEs who have
not submitted their reviews on time.late_reviewers(editor = "XX")
gives a list of reviewers
who have not responded or submitted their reviews on time.Slack or email is used for communication, between EIC, EEs and AEs,
and general information about operations. The channel
editors_private
can be used for protected conversations
between EEs.
Monthly virtual meetings are held to keep communication between editors current.
Email is the primary manner for communicating with authors. The EE, not AEs, should communicate with authors.
This is what the acknowledgement letter tells authors about the timeline for their paper to be handled:
The submission process proceeds as follows:
- review by editorial board & assignment of associate editor (~2-3 weeks)
- reviewers solicited (~2-4 weeks)
- reviews received (~2-3 months)