associate_editors_guide.Rmd
As an Associate Editor, you will receive manuscripts from one of the four current Editors. You will be responsible for:
The expected workload is 1-2 paper per month.
Terms are for three years, with an opportunity to renew.
Each AE is provided a Github repo for handling papers, with the name in the form of ae-articles-XX
. It mirrors the full articles repo that only Editors have access to.
Slack is used for communication, and general information about operations. The channel for AEs is associate-editors
and there are numerous other channels focusing on different aspects of operations, including rj-software
, general
, journal-website
, that you are welcome to join. This is the best place to receive messages from an editor that a paper is assigned to you, and for you to notify that editor when you have received reviews, made your summary and are ready to hand it back.
Meetings with the Editors and Associate Editors will be held monthly, typically the first Tuesday of each month, which may be a Monday or a Tuesday depending on your location around the globe. The meeting time is set by the Editor-in-Chief.
Email is usually the best way to communicate with reviewers.
Install the rj
package with
remotes::install_github("rjournal/rj")
The package is being updated and revised regularly, so you may want to re-install occasionally.
There is a form for people to volunteer to review for the R Journal. Please complete this form yourself.
This form populates a spreadsheet that is used to match keywords between articles and reviewers. Once you are set up as an AE, you need access to this sheet in order to use the match_keywords()
function. You can request access from the assigning editor if it isn’t visible to you.
When you received an article from an editor, you will find it n the Submissions
folder of your repo, in a folder with the number ID of the article, eg 2021-12
. This folder will contain a number of files:
.tex
, .bib
, motivating-letter.pdf
and possibly .R
, .Rmd
, data and figure files.DESCRIPTION
: contains up to date information about the state of the article. It is plan text but you should use the rj
function to modify it, if possible.correspondence
folder: will be created when you assign your first referee. This will contain text invitations to each reviewer added, and will also store the reviews once they have been returned by reviewers.